We recommend that you read this policy in its entirety. If you have any questions or concerns, please use the contact information provided at the end of this document.
Last Updated: July 9, 2021
The Graphic Artists Guild is a member-based professional organization for graphic designers, illustrators, and other artists, headquartered in the State of New York in the United States. (Also referred to hereafter as “we,” “us,” “our,” and “the Guild.”)
The Graphic Artists Guild collects personal data in three ways:
When you join the Guild or create an account on our website, we ask for basic personal information as part of your registration. We also may ask you to provide specific personal information to us when you express an interest in our services, take surveys, subscribe to our newsletters, interact with us at events or trade shows, register for events, contact us for customer support, and similar situations. We may keep copies of any such communications for our records.
Type of data we may ask you to provide to us:
The Guild also collects data, some of which may be personal data, through automated means when you interact with our websites and/or communicate with us by email or text message. This is common practice to provide customized digital experiences, as well as to provide us with information for market research, marketing, analytics, and administrative purposes. We use standard technologies like cookies, pixels/web beacons, and analytics programs though third-parties to gather this information.
Types of data we may collect through these methods:
More details about how these technologies work and your privacy rights regarding them if you are either a resident of the State of California or a resident of the European Union is below in the “Additional Privacy Considerations” section.
Data From Other Sources
The Guild may collect personal information about you from service providers we contract with, as well as public sources or databases. This data includes information such as your name, mailing address, and phone number, demographic information, and publicly observed data like online postings. If we obtain data of this kind, it is to update or augment the personal data we already have for our current members and other individuals, or to improve our market research.
We may, on occasion, purchase or license personal data lists from unaffiliated sources who provide such services.
The Guild may offer “refer a friend” style mechanisms on our sites to allow you to send information to friends or colleagues you think may be interested in said information. If you choose to do this, we will ask for your friend’s name and email address, as well as your own. We will only use your friend’s name and email address to send the requested information, and we may identify that we are doing so at your request.
The Graphic Artists Guild does not sell your personal data to third parties.
The Guild uses the personal information we collect to support our mission, serve our membership, and otherwise run our organization. There are a variety of ways we use this data, including to:
The Guild would like to send you information about our products and services that we think you may like or may be useful to you. Occasionally, we may include information about products or services from organizations/companies we have a relationship with that we think you will find relevant. We do not provide our personal data lists to third parties.
If you have agreed to receive marketing messages from us, you always have the ability to opt out at a later date. (Our emails include an “unsubscribe” link, usually in the footer of the email. To opt out of text messages from us, reply “STOP” to any text message which you have previously consented to.)
You have the right to request that we stop sending you marketing communications to you at any time. If you no longer wish to receive marketing communications from the Guild, you can use the contact information provided at the end of this document.
The Guild takes your privacy seriously. We have physical, electronic, and administrative procedures in place to safeguard the information we collect, prevent unauthorized access, and maintain data accuracy. Please keep in mind, though, that no online transmission is ever completely secure; we cannot absolutely guarantee that data loss or a breach will never occur. In the event of such an occurrence, we will notify you as soon as is reasonably possible.
We retain personal information where we have ongoing and legitimate business or legal reasons to do so. Data retention periods vary based on the type of information involved, but we use the following criteria as guidelines to determine retention periods:
If we no longer have a legitimate ongoing business need to retain your personal data, we will either remove it from our system or anonymize it.
Websites often use small data files called “cookies” that are stored on your computer’s hard drive by your browser. Cookies don’t store personal data themselves, but are able to be read by the site that put the cookie on your device. Cookies can be used to make using a site easier through activities like recognizing you as a previous user of that site, or tailor the site’s content to you based on personal information. Most browsers can provide notice when a site attempts to place cookies on your device, and allow you to set your own cookie preferences. Keep in mind that rejecting, blocking, or erasing cookies can disrupt certain site functionality. Such actions can also have an impact on previously made opt-out choices, since cookies are sometimes used in the execution of opt-out technology.
In addition to cookies, we may also use web beacons to transmit information. Web beacons — also known as pixel tags, single pixel GIFs, or clear or transparent GIFs — are invisible digital objects embedded in a web page or email, used to monitor your interaction with that page or email. Information collected this way is automated, and can include data such as your IP address, your browser and operating system, the date and time you access our site, and which pages on our site you have visited. This information does not include personal information, but may include your IP address or IP location. We may link that data to information that is personally identifiable.
The Guild may use third-party analytics services to collect data associated with visitors to our websites. We use this information to help us organize our site, improve our content, and otherwise analyze our digital properties. Captured data is linked to IP addresses, not personally identifying information. These third-party services have their own privacy practices and policies, and any data collected by such services are subject to those policies. You are able to opt out of certain analytics data collection from these providers.
As of July 2021, the Graphic Artists Guild website uses Google Analytics for the purposes stated above. Click here for information on Google Analytics privacy policies.
Our site may include social media features, such as “share on social” widgets. These features may collect information about you, like your IP address. They are created by and may be hosted by third parties.
The Guild also maintains a social media presence at the National level, as well as for each Region, on platforms including, but not limited to: Twitter, Facebook, and Instagram. We have no control over the actions of these platforms, their privacy practices, or the users of those platforms. Any information you provide to us through these platforms is governed by the policy of the platform in question, and done at your own risk.
Additionally, any comments or conversations you engage in with us publicly on social media or in the comments section of any blog posts or articles on our own website could potentially be read, collected, and used by a third party, and is out of our control.
We occasionally use affiliate links on our website. Some of these links are for our own information gathering, and may capture data including, but not limited to: what source brought you to our target (i.e., you clicked on a Facebook ad for our upcoming webinar, rather than coming from a link in our most recent newsletter), your IP location, and if you completed an action, like registering for an event.
If affiliate links are used in our site content for the purpose of generating income, a notice regarding affiliate links will appear on the relevant page.
The Guild collects different types of personal information from multiple sources, including information provided to us by the user, and data gathered from automated sources. Further details about what we collect, where we collect it from, and why we collect can be found earlier in this document.
The Guild does not sell personal data to third-parties. How we work with third-party platforms and providers is discussed earlier in this document. Our sites and services are not intended for children under 13, and we do not knowingly collect personal data from such children.
Residents of California have the right to request the removal of their personal data from our records. To request removal of your personal data, please use the contact information at the end of this document, and put “CPPA removal request” in the subject line (if requesting via email). We will verify your request by [describe process used to verify consumer request, including any info the consumer needs to provide].
California residents have the right to be treated without discrimination by the Guild, should they choose to exercise the privacy rights conferred to them by the California Consumer Privacy Act (CCPA).
Authorized agents can make any of the above requests on behalf of a consumer under the CCPA. If your authorized agent would like to do so, [instructions on doing so].
The most recent update of this policy is at the top of this document.
The Graphic Artists Guild is headquartered in the United States. This means that data we collect and process may be transferred to, stored, and/or processed in the United States.
If you reside outside of the US, providing personal information to us serves as acknowledgement that the United States has standards for processing and storing personal data that may not be the same as those in the country where you are a citizen or in which you reside. Providing us with your personal information serves as consent for the transfer, processing, and storage of your information in the United States.
If you are interacting with the Guild from the EU, or where applicable EU data protection laws so provide, you may exercise the following rights regarding your personal data:
If you would like to exercise any of these rights, please contact us at firstname.lastname@example.org.
We will respond within one month to all requests.
Our websites and services are not intended for children under the age of 13, and we do not knowingly collect personal data from such children. If a child under the age of 13 has provided us with personal data, we ask that a parent or guardian contact us so we may delete that data. Contact information is provided at the end of this document.
We may share your information with third parties in order to conduct regular business functions, including but not limited to: processing payments, hosting data, and delivering content. That data may or may not be shared in an anonymized or aggregate form. Here are some of the types of third-party providers we may share your information with:
We may also disclose your personal information in the following scenarios:
You may request to review, correct, delete, or otherwise modify any of the personal data the Guild has previously collected about you. Methods for doing so include updating your profile on the Guild’s website or contacting the Graphic Artists Guild National Office. Contact information is at the end of this document. To protect your privacy, we take reasonable steps to verify your identity before making such changes or removing data. We will do our best to comply with removal requests where applicable, except where we are legally required to retain the data, the request is unreasonably repetitive and/or requires disproportionate technical effort, there is a risk to the privacy of others, or is otherwise impractical.
You may choose to opt out of some or all future communications from the Graphic Artists Guild. To unsubscribe from any of our emails, click the “unsubscribe” link in the footer of that email.
Please note that unsubscribing from our email communications does not unsubscribe you from our transactional emails. Transactional emails include, but are not limited to: purchase receipts, account notifications, service messages, and information regarding your membership. These are considered necessary for account management and you cannot opt out of these messages unless you cancel your Guild membership.
To opt out of text messages from us, reply “STOP” to any text message which you have previously consented to.
You may also update your communications preferences in your Guild profile (you must be logged in to your account to do this), or contact us using the information provided at the end of this document.
You have the option to accept or deny cookies. Most browsers allow you to modify your settings to notify you when a site is attempting to place a cookie on your device, or to block cookies entirely. Check the Help section of your preferred browser for instructions on how to do this.
Keep in mind that if you choose to reject (or erase) cookies, it may affect some of the functionality of our website.
The third-party analytics providers we use (as of July 2021, primarily Google Analytics) may collect data points associated with your visits to our sites in order to help us assess our digital properties. However, you can opt out of certain categories of data collection by these providers. To learn more about Google Analytics, click here.
For questions or concerns, you may contact us at:
Graphic Artists Guild
Attn: Privacy Officer
2248 Broadway #1341
New York, NY 10024
Phone: (212) 791-3400