Contact Us

Graphic Artists Guild

2248 Broadway #1341
New York, NY 10024

Tel: (212) 791-3400

Our Commitment To Privacy

The Graphic Artists Guild values your privacy and we take its protection seriously. Our privacy policy details the types of information we collect, how we collect it, why we collect it, how we use it, how we store it, how it may be shared, and your rights and choices about its use and disclosure.

We recommend that you read this policy in its entirety. If you have any questions or concerns, please use the contact information provided at the end of this document.

Our privacy policy may be updated occasionally. Updates will be posted on this page.

Last Updated: July 9, 2021

Quick Links

  • Additional Privacy Considerations
  • How We Share Your Information
  • Your Data and Privacy Options
  • Changes to Our Privacy Policy
  • How to Contact Us

About the Graphic Artists Guild

The Graphic Artists Guild is a member-based professional organization for graphic designers, illustrators, and other artists, headquartered in the State of New York in the United States. (Also referred to hereafter as “we,” “us,” “our,” and “the Guild.”)

Data We Collect

What We Collect and How We Collect It

The Graphic Artists Guild collects personal data in three ways:

Data You Provide

When you join the Guild or create an account on our website, we ask for basic personal information as part of your registration. We also may ask you to provide specific personal information to us when you express an interest in our services, take surveys, subscribe to our newsletters, interact with us at events or trade shows, register for events, contact us for customer support, and similar situations. We may keep copies of any such communications for our records.

Type of data we may ask you to provide to us:

  • Contact information (ex: name, address, phone number, email address)
  • Payment information
  • Demographic information (ex: date of birth, gender, employment and occupation information)
  • Login and access credentials for your Graphic Artists Guild member account
  • Content you create or submit (ex: correspondence, survey responses, social network information, any information included in “other” text boxes on forms or surveys)
  • Communication preferences (ex: newsletter opt-in, text message opt-in, notification preferences)
  • Information necessary for your participation in a service offering you request

Data Collected Automatically

The Guild also collects data, some of which may be personal data, through automated means when you interact with our websites and/or communicate with us by email or text message. This is common practice to provide customized digital experiences, as well as to provide us with information for market research, marketing, analytics, and administrative purposes. We use standard technologies like cookies, pixels/web beacons, and analytics programs though third-parties to gather this information.

Types of data we may collect through these methods:

  • Interaction with a web page or email (ex: how many times you click on a link, how many times you visit a page, etc.)
  • Preferences you set for your visit on the website (through cookies)
  • Your IP address
  • Your browser and operating system

More details about how these technologies work and your privacy rights regarding them if you are either a resident of the State of California or a resident of the European Union is below in the “Additional Privacy Considerations” section.

Data From Other Sources

The Guild may collect personal information about you from service providers we contract with, as well as public sources or databases. This data includes information such as your name, mailing address, and phone number, demographic information, and publicly observed data like online postings. If we obtain data of this kind, it is to update or augment the personal data we already have for our current members and other individuals, or to improve our market research.

We may, on occasion, purchase or license personal data lists from unaffiliated sources who provide such services.

The Guild may offer “refer a friend” style mechanisms on our sites to allow you to send information to friends or colleagues you think may be interested in said information. If you choose to do this, we will ask for your friend’s name and email address, as well as your own. We will only use your friend’s name and email address to send the requested information, and we may identify that we are doing so at your request.

We use unaffiliated third-party providers to allow you to sign up for Guild membership and to send Guild emails. The personal data you provide for any of these actions is governed by the privacy policies and practices of those sites, but whatever information you share through those platforms that is shared with the Guild will be treated by us in compliance with this privacy policy.

Data We Combine

At times, the Guild may combine personal information from multiple sources, some of which may be personal data and some may not be. When this occurs, we treat the resulting output as personal data as governed by this privacy policy, unless we take steps to anonymize those results so the information cannot be linked to specific individuals.

Why We Collect It and How We Use It

The Graphic Artists Guild does not sell your personal data to third parties.

The Guild uses the personal information we collect to support our mission, serve our membership, and otherwise run our organization. There are a variety of ways we use this data, including to:

  • Manage your membership and member benefits, and provide customer support
  • Process payments for purchases and membership fees
  • Send you non-transactional communications (ex: Guild newsletters or text messages) related to the Guild, according to your marketing preferences, to the extent that you have provided your prior consent
  • Deliver information, productions, and/or services you request
  • Conduct surveys to evaluate and improve our products, services, benefits, and other aspects of the Guild *
  • Evaluate and improve our products, services, site navigation, and content
  • Allow us to better understand how our members and non-members engage with our website, emails, and other interaction points (ex: event attendance, social media, etc.)
  • Carry out legitimate business practices, such as market research, data analysis, and trend identification, to expand our business practices
  • Comply with and enforce legal obligations, our own policies, and/or our terms and conditions

* In some cases, we may use a third-party platform as the method for executing the survey. If so, the third-party’s privacy policy and practices may also apply.


The Guild would like to send you information about our products and services that we think you may like or may be useful to you. Occasionally, we may include information about products or services from organizations/companies we have a relationship with that we think you will find relevant. We do not provide our personal data lists to third parties.

If you have agreed to receive marketing messages from us, you always have the ability to opt out at a later date. (Our emails include an “unsubscribe” link, usually in the footer of the email. To opt out of text messages from us, reply “STOP” to any text message which you have previously consented to.)

You have the right to request that we stop sending you marketing communications to you at any time. If you no longer wish to receive marketing communications from the Guild, you can use the contact information provided at the end of this document.

Data Protection, Storage, and Retention

The Guild takes your privacy seriously. We have physical, electronic, and administrative procedures in place to safeguard the information we collect, prevent unauthorized access, and maintain data accuracy. Please keep in mind, though, that no online transmission is ever completely secure; we cannot absolutely guarantee that data loss or a breach will never occur. In the event of such an occurrence, we will notify you as soon as is reasonably possible.

We retain personal information where we have ongoing and legitimate business or legal reasons to do so. Data retention periods vary based on the type of information involved, but we use the following criteria as guidelines to determine retention periods:

  • Do you have the ability to access and delete your own personal data?
  • Do we need this data to continue providing our product/services?
  • Would you expect us to retain this data until you removed it yourself or your Guild membership is terminated?
  • Are we legally or contractually obligated to retain this data?

If we no longer have a legitimate ongoing business need to retain your personal data, we will either remove it from our system or anonymize it.

Additional Privacy Considerations


Websites often use small data files called “cookies” that are stored on your computer’s hard drive by your browser. Cookies don’t store personal data themselves, but are able to be read by the site that put the cookie on your device. Cookies can be used to make using a site easier through activities like recognizing you as a previous user of that site, or tailor the site’s content to you based on personal information. Most browsers can provide notice when a site attempts to place cookies on your device, and allow you to set your own cookie preferences. Keep in mind that rejecting, blocking, or erasing cookies can disrupt certain site functionality. Such actions can also have an impact on previously made opt-out choices, since cookies are sometimes used in the execution of opt-out technology.

In addition to cookies, we may also use web beacons to transmit information. Web beacons — also known as pixel tags, single pixel GIFs, or clear or transparent GIFs — are invisible digital objects embedded in a web page or email, used to monitor your interaction with that page or email. Information collected this way is automated, and can include data such as your IP address, your browser and operating system, the date and time you access our site, and which pages on our site you have visited. This information does not include personal information, but may include your IP address or IP location. We may link that data to information that is personally identifiable.

The Guild may use cookies or trackers that are maintained by the owner/creator (“first-party trackers”) and/or those that enable the use of services provided by a third party (“third-party trackers”). Unless otherwise specified in this document, data collected by third party providers may access that information, and their usage of said data is governed by their own privacy policies and practices.

Third-Party Analytics

The Guild may use third-party analytics services to collect data associated with visitors to our websites. We use this information to help us organize our site, improve our content, and otherwise analyze our digital properties. Captured data is linked to IP addresses, not personally identifying information. These third-party services have their own privacy practices and policies, and any data collected by such services are subject to those policies. You are able to opt out of certain analytics data collection from these providers.

As of July 2021, the Graphic Artists Guild website uses Google Analytics for the purposes stated above. Click here for information on Google Analytics privacy policies.

Social Media and Blogs

Our site may include social media features, such as “share on social” widgets. These features may collect information about you, like your IP address. They are created by and may be hosted by third parties.

The Guild also maintains a social media presence at the National level, as well as for each Region, on platforms including, but not limited to: Twitter, Facebook, and Instagram. We have no control over the actions of these platforms, their privacy practices, or the users of those platforms. Any information you provide to us through these platforms is governed by the policy of the platform in question, and done at your own risk.

Additionally, any comments or conversations you engage in with us publicly on social media or in the comments section of any blog posts or articles on our own website could potentially be read, collected, and used by a third party, and is out of our control.

Links to Other Sites

We may link to other sites not controlled by the Graphic Artists Guild (and are thus not governed by this privacy policy). If you choose to click a link that takes you away from the Guild’s website, we are not responsible for the content or privacy practices of that site, or any personal data they may collect from or about you. Such sites are governed by their own privacy policies.

Affiliate Links

We occasionally use affiliate links on our website. Some of these links are for our own information gathering, and may capture data including, but not limited to: what source brought you to our target (i.e., you clicked on a Facebook ad for our upcoming webinar, rather than coming from a link in our most recent newsletter), your IP location, and if you completed an action, like registering for an event.

If affiliate links are used in our site content for the purpose of generating income, a notice regarding affiliate links will appear on the relevant page.

California Privacy Rights

Residents of the State of California have the right to request from the Graphic Artists Guild what personal information we collect, use, disclose, and/or sell. (Please see earlier sections of this privacy policy for these details.) To request a record of your personal data, please use the contact information at the end of this document, and put “CPPA record request” in the subject line (if requesting via email). We will verify your request by [describe process used to verify consumer request, including any info the consumer needs to provide].

The Guild collects different types of personal information from multiple sources, including information provided to us by the user, and data gathered from automated sources. Further details about what we collect, where we collect it from, and why we collect can be found earlier in this document.

The Guild does not sell personal data to third-parties. How we work with third-party platforms and providers is discussed earlier in this document. Our sites and services are not intended for children under 13, and we do not knowingly collect personal data from such children.

Residents of California have the right to request the removal of their personal data from our records. To request removal of your personal data, please use the contact information at the end of this document, and put “CPPA removal request” in the subject line (if requesting via email). We will verify your request by [describe process used to verify consumer request, including any info the consumer needs to provide].

California residents have the right to be treated without discrimination by the Guild, should they choose to exercise the privacy rights conferred to them by the California Consumer Privacy Act (CCPA).

Authorized agents can make any of the above requests on behalf of a consumer under the CCPA. If your authorized agent would like to do so, [instructions on doing so].

For questions or concerns about our privacy policy and practices, please use the contact information at the end of this document. Put “CPPA question/concern” in the subject line (if requesting via email).

The most recent update of this policy is at the top of this document.

EU Privacy Rights

The Graphic Artists Guild is headquartered in the United States. This means that data we collect and process may be transferred to, stored, and/or processed in the United States.

If you reside outside of the US, providing personal information to us serves as acknowledgement that the United States has standards for processing and storing personal data that may not be the same as those in the country where you are a citizen or in which you reside. Providing us with your personal information serves as consent for the transfer, processing, and storage of your information in the United States.

If you are interacting with the Guild from the EU, or where applicable EU data protection laws so provide, you may exercise the following rights regarding your personal data:

  1. The Right to Access
    You have the right to request copies of your personal data from us.
  2. The Right to Rectification
    You have the right to request  that we correct any personal data you believe to be incorrect or inaccurate. You also have the right to request that we complete any information you believe is incomplete.
  3. The Right to Erasure
    You may request to erase your personal data if it is no longer necessary for the purposes which we have collected it, you have withdrawn your consent and no other legal ground for the processing exists, or erasure is required to comply with a legal obligation.
  4. The Right to Restrict Processing
    You may request to restrict processing of your personal data. While we verify your request, if you have contested the accuracy of the data we hold, if the processing is unlawful and you oppose the erasure of the data and request restriction, if we no longer need it, but you request the data or need to establish, exercise or defend a legal claim; or while we verify your request if you have objected to processing based upon public legitimate interest.
  5. The Right to Object to Processing
    You have the right to object to the processing of personal data for compelling and legitimate reasons, except in cases where legal provisions expressly provide for that processing.
  6. The Right to Data Portability
    You have the right to request that your personal data be transferred to another organization, or directly to you. that you provided in a structured, commonly used format and have the right to transmit that data to other data controllers without hindrance. This right only exists if the processing is based upon your consent or contract and the processing is carried out by automatic methods.

If you would like to exercise any of these rights, please contact us at

We will respond within one month to all requests.

Children’s Online Privacy Protection Rule (COPPA)

Our websites and services are not intended for children under the age of 13, and we do not knowingly collect personal data from such children. If a child under the age of 13 has provided us with personal data, we ask that a parent or guardian contact us so we may delete that data. Contact information is provided at the end of this document.

How We Share Your Information

Who We May Disclose Your Information To

We may share your information with third parties in order to conduct regular business functions, including but not limited to: processing payments, hosting data, and delivering content. That data may or may not be shared in an anonymized or aggregate form. Here are some of the types of third-party providers we may share your information with:

  • contractors, service providers, and/or third parties we use to support the business activities of the Guild
  • payment processors
  • social media advertising networks

Additional Situations in Which We May Disclose Personal Information

We may also disclose your personal information in the following scenarios: 

  • Pursuant to Legal Requirements
    We may disclose your personal data if necessary, and, acting in good faith, to comply with any court order, law, or legal process, including to respond to any government or regulatory request, or to protect the Graphic Artists Guild’s property, rights, licenses or service agreements.
  • To Protect the Interests of Our Members, the Guild, or Others
    When we believe it is necessary, we may disclose personal information in situations regarding illegal activities; to protect and defend the rights, property, or safety of our organization, members, volunteers and staff; and enforce our agreements and policies.
  • In the Event of a Sale of the Organization
    Your personal information could be disclosed with a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of the Graphic Artists Guild, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by Graphic Artists Guild about our members is among the assets transferred.

Your Data and Privacy Options

How to Review Your Personal Information

You may request to review, correct, delete, or otherwise modify any of the personal data the Guild has previously collected about you. Methods for doing so include updating your profile on the Guild’s website or contacting the Graphic Artists Guild National Office. Contact information is at the end of this document. To protect your privacy, we take reasonable steps to verify your identity before making such changes or removing data. We will do our best to comply with removal requests where applicable, except where we are legally required to retain the data, the request is unreasonably repetitive and/or requires disproportionate technical effort, there is a risk to the privacy of others, or is otherwise impractical.

How to Opt-Out of Guild Communications

You may choose to opt out of some or all future communications from the Graphic Artists Guild. To unsubscribe from any of our emails, click the “unsubscribe” link in the footer of that email.

Please note that unsubscribing from our email communications does not unsubscribe you from our transactional emails. Transactional emails include, but are not limited to: purchase receipts, account notifications, service messages, and information regarding your membership. These are considered necessary for account management and you cannot opt out of these messages unless you cancel your Guild membership.

To opt out of text messages from us, reply “STOP” to any text message which you have previously consented to.

You may also update your communications preferences in your Guild profile (you must be logged in to your account to do this), or contact us using the information provided at the end of this document.

Managing Cookies

You have the option to accept or deny cookies. Most browsers allow you to modify your settings to notify you when a site is attempting to place a cookie on your device, or to block cookies entirely. Check the Help section of your preferred browser for instructions on how to do this.

Keep in mind that if you choose to reject (or erase) cookies, it may affect some of the functionality of our website.

Third-Party Analytics

The third-party analytics providers we use (as of July 2021, primarily Google Analytics) may collect data points associated with your visits to our sites in order to help us assess our digital properties. However, you can opt out of certain categories of data collection by these providers. To learn more about Google Analytics, click here.

Changes to Our Privacy Policy

How to Review Your Personal Information

Changes to this policy may be made at any time. When changes occur, we will post the most recent version of the policy to this page, and amend the “last updated” date at the top of the page to reflect the date changed. All changes are effective immediately upon notice. We may give notice by any means, including but not limited to: posting an amended privacy policy or other notice on our website.

How to Contact Us

For questions or concerns, you may contact us at:

Graphic Artists Guild
Attn: Privacy Officer

2248 Broadway #1341
New York, NY 10024

Phone: (212) 791-3400